Frequently Asked Questions

General FAQs

 

1. When & Where is the FUELD Conference taking place?

The FUELD Conference will be hosted on December 8–10, 2025, at the InterContinental DFC, Dubai, UAE, and again on April 7–9, 2026, at the Bellagio Hotel & Casino, Las Vegas, USA. This artificial intelligence conference brings together innovators, disruptors, and strategists from across the world.

2. Is there a registration deadline?

There is no strict deadline for registration. However, as our artificial intelligence summit attracts high-volume interest, we recommend registering early to ensure your place.

3. Which currencies and payment methods do you accept?

We currently accept payments only in USD ($). You can complete your transaction using VISA, Mastercard, American Express, Maestro, Discover, PayPal, or Bank Transfer. We also offer an interest-free installment plan—for more details, please contact the FUELD team.

4. Who can attend the AI Conference?

The AI Conference is open to everyone, from students and researchers to professionals, entrepreneurs, and anyone simply curious about artificial intelligence. Whether you’re just starting out or are an industry expert, this inclusive event is designed to provide valuable insights for all.

5. What does the pass cover?

Your Attendee Pass provides:

• Full access to all keynotes, panels, and fireside chats.
• Admission to networking zones and exhibit spaces.
• Daily F&B (breakfast, lunch, snacks, high teas) across all three days.
• Discount coupons for partner hotels (availability-dependent).

6. Do I need to pre-register for the AI conference?

Yes, pre-registration is required. Secure your all-access Attendee Pass by visiting: https://www.fueldconf.com/buy-pass.

7. How long does it take to confirm my registration?

Upon completion, you’ll immediately receive a confirmation email. Your login credentials will follow within 24 to 48 business hours after your details have been validated.

8. Do I need to pay separately for each day?

No. A single Attendee Pass gives you access to our entire three-day AI conference.

9. What is your refund policy?

You’re eligible for a full refund if you cancel within 7 days of registering. Refunds outside this window are not guaranteed and will only be considered under exceptional documented circumstances. Final decisions rest with the organizing committee.

10. What are the guidelines for keynote presentations?

Your keynote can be a solo talk, interactive activity, or case study relevant to our artificial intelligence summit’s themes. It needs to be engaging, informative, and aligned with current trends. And yes, our AV team will assist you throughout the session.

11. What is the selection process for speakers and agenda topics?

We follow a structured process to shape our agenda and speaker lineup:

• We begin with thorough research on current topics that drive business performance and industry innovation.
• Subject matter experts with proven knowledge in these areas are then invited, and we collaborate with them to design engaging session content.
• Before the event, a final quality check is conducted to ensure that every presentation is insightful, relevant, and free from promotional bias.

12. Can you help print my marketing materials?

Absolutely. Share your files with us and we’ll connect you with our print vendor for quality, cost-effective solutions.

13. Do honorees need to pay to attend?

To preserve the high standards and exclusive nature of the conference experience, all attendees, including the honorees, are required to pay a participation fee, though the amount may vary based on their level of involvement.

14. Are translators available?

Translators are not provided on-site. However, we’re happy to recommend reliable translation services upon request.

15. Are travel and accommodation included in the pass?

No, but we offer exclusive accommodation discounts through our hospitality partners in both Dubai and Las Vegas.

16. How many people can stay in the discounted hotel rooms?

Our discounted hotel accommodations are intended for two adults and one child under the age of 12. Standard rates will apply for children aged 12 and above. These terms are established by our hotel partners and may be revised at their discretion. For the most up-to-date lodging policies, we recommend contacting the partner hotels directly.

17. Are panel discussions scripted?

No. Our panels are intentionally structured to encourage natural, unscripted dialogue. Panelists are connected 2–4 weeks before the event, allowing them to coordinate and shape the flow of discussion topics together.

18. Can my whole team avail of hotel discounts?

As an Exhibitor, Sponsor, or group pass holder, you and a designated number of your team members are eligible for exclusive hotel accommodation offers (subject to availability). Convenient arrangements can be made to book multiple rooms for your team members attending the event.

19. Do I need a visa to attend?

Depending on your nationality, you may need a visa. Once you register, we’ll issue a Visa Invitation Letter to support your application.

20. Why are there spam reports online about the conference?

We want to assure you that the claims in question are entirely baseless. Since 2018, our team has been committed to building a platform rooted in integrity and rich with valuable insights. As part of our continued efforts, our AI summit has showcased thought leaders and meaningful discussions that reflect this mission. To explore more, we invite you to visit our YouTube channel, where you’ll find a collection of session highlights from past summits. If you're interested in hearing directly from previous attendees, we’d be glad to share their testimonials and reviews.

21. My question isn’t listed. Who can I reach out to?

No worries. Email us at contact@fueldconf.com, and our organizing team will respond promptly.

Exhibitor FAQs

 

22. I would like to book an exhibit booth space. How do I do it?

We’d love to welcome your brand to the Exhibitors’ floor at our artificial intelligence conference. Due to high demand, booths are reserved quickly. To secure your space, please email us at exhibitors@fueldconf.com with your details. We’re excited to collaborate!

23. Can I set up a shell booth or an enclosed space with equipment on the exhibit floor?

Yes, absolutely! You’re encouraged to personalize your booth setup at our AI summit. Bring in your own branding elements and equipment—our team will assist with setup and logistics.

24. I do not have a shell booth but would like one. Can you help me with one?

Certainly. We work closely with trusted vendors who can craft customized booths for you at competitive rates. Contact us, and we’ll connect you with the right provider.

25. What are the sizes offered? What does it include?

Standard booth sizes include 6 ft. x 4 ft., 7 ft. x 5 ft., and 12 ft. x 6 ft.. Each includes a dedicated space on the main Exhibitor floor, plus a table provided by us.

26. How do I choose my spot on the Exhibitors’ floor?

Spot selection priority is given to Elite Exhibitors (12 ft. x 6 ft.). After reviewing the layout map, you can arrive a day or two early to choose your preferred location and finalize your setup.

27. Is there audiovisual equipment we can rent if needed?

Yes. For specific AV and special equipment requests, we’ll connect you with our rental partners. Just make sure to arrange this at least two weeks before the event.

28. With whom can I coordinate logistics like shipping address, booth timing, internet access, etc.?

Our logistics team will coordinate with you from start to finish. Arrive a day or two early, and we’ll ensure everything is set up as per your requirements.

29. Will the conference be live-streamed, and is there a platform to stream our exhibits?

Yes, this artificial intelligence conference will stream key segments on our verified YouTube channel. Advanced and Elite Exhibitors will be specially featured through booth interviews hosted by our in-house emcee.

30. What are the Exhibitors’ floor hours?

From 9:00 AM to 6:00 PM on all three days of our AI summit.

31. Can I conduct a survey or poll within my booth?

Yes—but you’ll need to upgrade to a Sponsorship level. This unlocks the ability to conduct interactive surveys, organize prize draws, and host private sessions with select attendees.

32. Will my booth include access to power and Wi-Fi?

We’ll coordinate with the hotel’s Exhibitor Services to ensure your booth is equipped with electricity and internet, provided you confirm your needs in advance.

33. Are there restrictions on what I can bring to the booth?

Yes. Please ensure compliance with local laws and venue policies. Contact our team if you’re unsure about specific items.

34. Can I leave materials and products at the booth overnight?

Security will be present at the venue, but we recommend removing valuable items like electronics each evening, as we are not liable for overnight losses.

35. What is the maximum capacity for my booth?

Each Elite Exhibitor booth accommodates up to 4 team members. You can add more with discounted Attendee Passes.

36. How many people do you anticipate visiting the Exhibitors’ area?

With 2,000+ expected attendees across all co-located events, and 1,500+ decision-makers on-site, nearly 87% of our audience interacts with Exhibitors, making it a prime engagement zone at our AI conference.

37. Will my booth space be insured against damage during the AI event?

No, booth spaces aren’t insured by us. However, safety protocols are in place to help protect your setup. We suggest considering external insurance if needed.

38. Can I bring an emotional support/service animal to the Exhibitors' floor?

This is dependent on the policies of the hosting venue. We recommend contacting the hotel directly for confirmation.

39. Is the Exhibitors’ floor wheelchair-accessible?

Yes. Accessibility is a priority at the FUELD Conference. For special mobility requests, feel free to ask the venue staff.

40. Can I record visitor interactions at the conference for future content?

Yes, but make sure to obtain clear consent from all participants before recording, in accordance with privacy norms.

41. Is it possible to upgrade our booth space?

Absolutely. Booth upgrades are available before and during the AI conference (subject to availability). Reach out to secure a larger or premium space.

42. Can I ship my materials directly to the venue?

Yes. Shipments to the venue are accepted. For addresses and instructions, please contact exhibitors@fueldconf.com.

43. What safety protocols should I follow when setting up or dismantling my booth?

Ensure all setups are secure and avoid hazardous placements. Unplug electronics during breakdown and use safe packaging for transport.

44. Is storage available for materials during the conference?

Limited storage is available at our prep areas and registration desk. However, we don’t take responsibility for stored items. Keep valuables with you.

45. How early may I begin booth setup?

You may begin one day before the AI innovation summit. Our Exhibitor team will be on-site to assist and ensure a smooth installation process.

46. When should I take down my booth after the conference concludes?

Exhibitors are required to take down their booths following the Networking Hour on the third and final day of the conference. This coincides with the official close of the event, when attendees exit the venue. Please ensure your booth is fully packed and ready for removal at that time.

47. Will there be on-site security?

Yes. Our AI summit is hosted at top-tier venues with professional security. Even so, take care to safeguard your belongings.

Sponsor FAQs

 

48. Can I become a Sponsor at your upcoming artificial intelligence summit?

Yes, we are still accepting sponsorship requests for the upcoming FUELD Conference! Submit your interest here – www.fueldconference.com/sponsors-exhibitors.

49. What are your Sponsorship Packages?

We offer a range of Sponsorship Packages – Platinum, Gold, Silver, and Bronze – designed to suit different goals and visibility requirements. To get the full breakdown of deliverables and benefits, simply fill out the form on our sponsorship page.

50. Can I arrange meetings with prospects during the FUELD Conference?

Absolutely! As part of our artificial intelligence summit, we assist our sponsors in organizing meetings with prospective clients and collaborators.

51. How do you schedule 1-on-1 business meetings under the Sponsorship Program?

Once you’re confirmed as a Sponsor, we’ll share the full attendee list 15 days prior to the event. You can select your preferred prospects, and we’ll handle the introductions. At the venue, our team will coordinate meeting slots for you in a dedicated sponsor meeting zone, subject to your package tier.

52. How far in advance do I need to commit to becoming a Sponsor?

There are no fixed deadlines, but sponsorships are allocated on a first-come, first-served basis. To maximize promotional visibility across our platforms and enjoy early access perks, we encourage early commitment.

53. Will my Sponsorship benefits apply to both the Dubai and Las Vegas editions of the conference?

Each edition of this AI event has its own sponsorship lineup and benefits. However, Platinum Sponsors receive enhanced visibility and brand leverage across both locations.

54. How can I upgrade to a Sponsorship if I’ve already registered as an attendee or exhibitor?

No problem! Simply reach out to sponsors@fueldconf.com. Our team will guide you through the upgrade process, and once confirmed, you’ll receive all relevant materials via email.

55. Can I stream the event live to my audience or community?

Yes, the entire FUELD Conference will be live-streamed on our verified YouTube channel. Request the link from your conference representative or access it through our official social media announcements.

56. Which social media channels will feature my brand’s content?

Your brand will be promoted on our active channels – LinkedIn, Instagram, X (formerly Twitter), and Facebook. We’ll tag you and your company for broader reach and engagement before, during, and after the event.

57. Is there a deadline to submit creative content or artwork for the AI event?

We recommend submitting all final creative assets 45–60 days prior to the artificial intelligence event, as we begin production 6 weeks in advance to ensure timely promotions and printed deliverables.

58. I’d like to sign up as a Platinum Sponsor, but can only attend one day to deliver my keynote. Is that okay?

Yes, we can absolutely accommodate that. Our team will customize your Sponsorship experience and create a tailored plan to meet your specific needs.

59. Will Sponsors receive a hard copy of the official show guide?

Yes! All Sponsors and Exhibitors receive a physical copy of the conference showguide along with their Welcome Registration Kit on Day 1 of the artificial intelligence conference.

60. I have a question about Sponsorship Packages that isn’t listed here. What should I do?

Please reach out to us at sponsors@fueldconf.com. Our Sponsorship Team is always happy to assist with custom solutions or detailed clarifications.